RFID Cards
How to manage employees' RFID cards: adding, editing, PIN reset, bulk import, and access permissions.
1. Adding a new card
Click "Add" and fill in:
| Field | Description |
|---|---|
| Employee | Select the employee the card is assigned to |
| Card code | The unique code of the RFID card (read from the card or entered manually) |
| Active | Whether the card is active and can be used for authentication |
Each employee can have only one active card.
2. Resetting the PIN
If an employee has forgotten their PIN or the card has been locked after too many incorrect attempts, the administrator can reset the PIN from that card's edit panel.
Check "Reset PIN" and click "Save" — the current PIN is cleared and the incorrect-attempts counter is reset to zero. The next time the card is used, the employee will be prompted to set up a new PIN.
3. Importing cards from Excel
The import updates existing cards (matched by employee ID number) and creates new cards for employees who don't have one.
- Click "Import"
- Upload the
.xlsxfile according to the specifications shown on the import page - Click "Validate file" — the system checks the data and displays any errors found (if any)
- If validation completes without errors, click "Import file" to confirm the import
4. Module settings
This section is accessible only to the Super User.
From the module's settings page (the configuration icon):
| Setting | Description |
|---|---|
| Maximum number of PIN attempts | How many times an employee can enter an incorrect PIN before the card is locked |
| PIN length | The number of digits in the PIN |
| Scan delimiter | The character that marks the end of a card scan (for readers that send a suffix) |
| Character limit | Whether only the first N characters of the card code are used |
5. Module access permissions
Permissions can be managed only by the Super User, from the module's settings page. The module holds employee authentication credentials (card codes and PINs), which is why access is not granted by default.
By default, no User has access to the RFID cards module. The Super User grants access individually, per user, at one of the following levels:
| Level | What it allows |
|---|---|
| Read | Viewing the card list and the associated data, without being able to modify it |
| Write | All operations: adding, editing and deactivating cards, resetting PINs, and importing from Excel |
We recommend granting Write only to the people who actually administer the cards, and giving Read to the remaining users who only need to look things up.