certARCHIVE Archiving (certSIGN)
How to configure electronic archiving of approved documents in the certARCHIVE (certSIGN) service via the ssm.ro platform.
The certSIGN Archiving module allows connecting the SSM platform to the certSIGN electronic archiving service, for secure and compliant storage of approved documents.
Accessible from: Settings → Electronic Archive → certSIGN
1. Configuring the connection
Fill in the data provided by certSIGN:
| Field | Description |
|---|---|
| Folder ID | The identifier of the archiving folder in the certSIGN account |
| Mask ID | The identifier of the document mask configured in certSIGN |
| Mask Name | The name of the document mask |
| Titular | The name of the organization or holder of the archive |
| API User | The API user provided by certSIGN |
| API Password | The API password provided by certSIGN |
All fields are mandatory to activate the connection. The values are provided by certSIGN when contracting the service.
2. Activating and deactivating archiving
Activation:
- Fill in all connection fields
- Click "Activate"
- The system validates the connection and, if it is correct, activates automatic archiving
Once activated, the configuration fields become non-editable — to modify the connection, it must first be deactivated.
Deactivation: Click "Deactivate" to stop archiving. You can later modify the connection data and reactivate it.
3. Selecting archived documents
From the Documents tab, check the document types that will be automatically sent to certSIGN. Automatic archiving runs daily.
4. Tracking archiving
The main tab displays documents in three categories:
| Tab | Description |
|---|---|
| Archived | Documents successfully sent to certSIGN |
| Not archived | Eligible documents that have not yet been sent |
| Ignored | Documents excluded from archiving |